Technology

10 time management tools to supercharge your productivity

How do you manage your time, so you can cut through the noise, and be as effective as possible? Read our handy guide to save yourself a tonne of time.

Ivor Colson

Work can get busy, with multiple projects being handed to you on top of imminently approaching deadlines and instant messages piling in from every direction. How do you manage your time, so you can cut through the noise, and be as effective as possible?


If you’re wondering this, you’ve come to the right place: here’s our list of the best 10 time management tools you can use to supercharge your productivity


1. Todoist

Moving teams forward through the ability to collaborate, manage projects and reach new productivity peaks. Over 1 million teams worldwide use Trello as a tool to manage their time and accomplish their projects.


Top time management features:

- Get a clear overview of everything easily and easily add tasks, due dates and subsections

- Focus on the right things and add priority levels, favourites and reminders

- Share the workload and easily delegate tasks and add notifications for you and your team


Price:

It offers all of its features for free, but for unlimited access for businesses it costs $5 a month, and $3 monthly for their pro package.


2. Trello

Moving teams forward through the ability to collaborate, manage projects and reach new productivity peaks. Over 1 million teams worldwide use Trello as a tool to manage their time and accomplish their projects.

Top time management features:

- Organize your work with kanban boards that contain everything you need

- Open any card to uncover an ecosystem of checklists, due dates, attachments, conversations, and more

- Easily connect the apps your team already uses into your Trello workflow


Price:

Free for individuals and small teams. For businesses, it costs $12.50 monthly, and they offer customised prices for enterprises.


3. Teamwork

Teamwork provides web-based project and groupware time management tools designed to help teams work together online. Its tools include work management, helpdesk, chat, sales CRM and content collaboration workspace software.

Top time management features:

- Create tasks and projects, upload files, and add comments. With Teamwork, everything is in one central location.

- View your project as a task list, Gantt chart, or board view. You can customise Teamwork to how you already work.

- Use time tracking to measure how long tasks take, so you can plan new projects more efficiently and avoid team burnout.


Price:

Free for individuals or small teams getting started. For businesses managing clients it costs $10 per month and larger teams $18 per month.


4. Asana

Asana helps teams manage projects and tasks in one time management tool. Teams can create projects, assign work to teammates, specify deadlines, and communicate about tasks directly in Asana.

Top time management features:

- Bring your team’s work together in one shared space. Choose the project view that suits your style, and collaborate no matter where you are.

- Organize and assign tasks. With lists, teams see immediately what they need to do, which tasks are a priority, and when work is due.

- See how work maps out over time. Manage dependent, overlapping, and unscheduled tasks—and create plans your team can count on.


Price:

Free for individuals or small teams getting started. $13 a month for more features and $29 per month for more features and bigger teams.



5. Basecamp

Organises all of your tasks into one place, which makes hybrid working easier to manage. Over 3.5 million accounts are signed up to Basecamp.

Top time management features:

- Post announcements, pitch ideas, progress updates and keep feedback on-topic

- Make lists of work that needs to get done, assign items, set due dates, and discuss

- Set important dates on a shared schedule. Subscribe to events in Google Calendar, iCalendar or Outlook.


Price:

Limited free service for personal projects, students and so on. For businesses, they charge $99 a month for their service.

6. Omnifia

Omnifia is the only workplace tool that brings all the information from your disconnected tools, enabling you to discover knowledge faster than ever before.

Top time management features:

- Centralise your disparate applications in a few clicks and get started in seconds

- Save time by checking your personalised feed and quickly accessing pertinent information

- Can’t remember where you found that document? Search all your applications in one swoop with Ask Omnifia


Price:

14 day free trial, after that $10 per user per month. Receive a 20% discount by paying annually instead of monthly. Join the waitlist now.

7. ClickUp

Replaces the need for multiple applications and places all of your work into one place. ClickUp is a time management tool that works with over 200,000 teams and include some unique features such as including different templates and over 1,000 integrations.

8. Redbooth

Helps teams to manage tasks and communication to ease the completion of tasks. Redbooth is a time management tool that works with over 620,000 teams and whilst it can be used for free. Its best features including time tracking, workloads, and due date recommendations are only available through their payment schemes.

Top time management features:

- Easily make sense of your most important projects. Add and sort by assignees, due dates, and tags for next-level task management.

- Collaborate on tasks and threaded conversations. Start an HD video meeting in two clicks. Redbooth keeps your projects and your team in-sync.

- Arrange tasks in board, list, and timeline view to fit your planning needs. Track productivity with our dashboard and reports.


Price:

They charge $15 a month for businesses, $9 a month for their ‘pro’ scheme and a customised price for enterprises.


9. TaskQue

Enhances productivity by automatically sorting through tasks and collaborating across teams. A time management tool that integrates with Dropbox, Slack and Google Drive.

Top time management features:

- TaskQue will automatically assign tasks to your resources based on their existing workload, so they are never overwhelmed with too many tasks.

- Improve communication with your team by commenting and following up on tasks. Use the flexible discussion module to share ideas and collaborate with team members.

- Intelligent insights & monthly reports designed to fit around your business needs. It is flexible enough to work with how you aspire to run your business.


Price:

For up to 10 members, you can access the application for free alongside a 60-day free trial. For businesses, it costs $5 per user per month.


10. Flowdock

Flowdock brings all work conversations, items and tools into one place which allows for easier overview and management of projects.

Top time management features:

- Within a team Flow, conversations are organized by Threads. Team members can reply to these Threads, keeping topics organized.

- Use the /appear command to activate instant video chat and screen sharing through one of our favourite integrations: Appear.in.

- Easily locate work items, requests, or attachments by utilizing the search and filtering capabilities in your Integration Inbox.


Price:

They offer a free 30-day trial, and then for enterprises they charge $9 a month for their service.


Wrap up


There you have it, ten tools to help you manage and save time at work. From to-do lists, to kanban boards, to application centralisation, there are a tonne of tactics for you to try out.


Have you tried any of these and want to let us know your thoughts? Or do you think your application deserved a mention on our list? Let us know by emailing us at team@omnifia.com or contacting us through our Twitter or LinkedIn.